Council BooksWhitestoneOntarioSign inSubscribe
Not the full picture. Built from public records, which leave things out.Read by hand, Oct 2026DetailsThis is built from public records, which leave a lot out, and some of it may be wrong or out of date. Check the sources, and tell us if you spot a mistake. What this site can't tell you
Read by hand. We read Whitestone's own documents for this site in October 2026; the Sources page lists which ones. The comparisons with other places still come from the Province's yearly reports.

Council

Who decides, and how you can hold them to account

Whitestone is run by an elected council of 5 people. They set the budget, approve big purchases and hire the senior staff who run the town day to day.

Current council

Names and official email addresses from the town's council page. None of the members lists a public social media account there.

How open is Whitestone?

What a resident can find online without asking, as of October 7, 2026.

  • Yes
    Budgets posted online

    Budget folders are posted for 2017 to 2026. The 2026 book is titled "Proposed" although the folder is called "2026 Approved Budget"; we did not find the adopted version separately. Source

  • Yes
    Audited financial statements

    The 2024 statements carry an auditor's report dated December 16, 2025 with a clean opinion; the 2023 report is dated June 18, 2024. The 2025 statements were not posted when we looked. Source

  • Unknown
    Council pay and expenses (s. 284)

    We did not find the yearly statement on the pages we could read. Council fees appear only as one budget line. Source

  • Partly
    Council agendas and minutes

    The town's agendas and minutes page lists meetings from 2020 to 2026 with monthly highlight summaries. Many of the linked files sit on a separate document host that asks crawlers to stay out, so we could not check them. Source

  • Yes
    Freedom of information page

    The town explains how to make a request under the municipal access law. Source

Where the town speaks for itself

Whitestone's official channels, as linked from its own website. Council members may also post on their own pages; we link only to official municipal channels.

Ask for the records

Anyone can ask the town for its records under Ontario's Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). You do not have to say why. Here is how it works, and the wording for the records that would answer the questions on this site.

  1. Send the request in writing to the town clerk (the freedom of information coordinator), on the town’s form or in a letter, with the $5 application fee.
  2. Describe the records, not the answer you want. Dates, departments and the kind of record (a list, invoices, emails) make a request quicker and cheaper.
  3. The town has 45 business days to answer (the law changed in 2026; older guides say 30 days). It can charge for search time and copies, but must send an estimate first if the fees will be over $25.
  4. Some parts can be held back, such as legal advice or personal information about other people. The town must say which part of the law it relied on.
  5. If you are refused, or the fees seem too high, you can appeal to the Information and Privacy Commissioner within 30 business days of the town’s decision.

The town's request form (on its Forms page) · The law · Information and Privacy Commissioner of Ontario

  • Plan for the land-purchase loan maturing in 2027

    The debt schedule lists the TD loan 16-441-13 as maturing on 08/01/2027 with a balance still owing. Related question: What is the plan for the land-purchase loan that the town's own schedule says ends in August 2027?.

    Show the request wordingHide the wording
    Under the Municipal Freedom of Information and Protection of Privacy Act, I request the staff reports, council resolutions and loan agreement relating to the 2022 land-purchase loan from TD Canada Trust (account 16-441-13), including any plan for repayment or renewal at its maturity date.

  • Landfill reserve balance and closure plan

    The audited statements show a closure obligation of $607,372 at December 31, 2024. Related question: Is Whitestone saving enough to close and look after its two landfill sites?.

    Show the request wordingHide the wording
    Under the Municipal Freedom of Information and Protection of Privacy Act, I request the balance of the Landfill Reserve (account 13-328) at December 31, 2025, and the most recent engineering report on closure and post-closure costs for the town's two landfill sites.

The wording is a starting point, not legal advice. Narrow the dates if the town says a request is too broad or too costly.

How to raise a concern

From the gentlest step to the most serious. Start at the top.

  1. Integrity Commissioner

    The town's page lists an Integrity Commissioner, a code of conduct, a complaint form, past investigation reports and council decisions from 2021 to 2023, and an annual report. The report files sit on a separate document host whose robots.txt asks all crawlers to stay out, so we did not open them.

  2. Ontario Ombudsman

    The town's Ombudsman Reports page links an Ombudsman report dated September 2024. The file is on the same separate document host, so we did not open it.

  3. Registry of declarations of interest

    The members of council page links a registry of declarations of conflict of interest. We did not use it.