Council BooksWhitchurch - StouffvilleOntarioSign inSubscribe
Not the full picture. Built from public records, which leave things out.Read by hand, Oct 2026DetailsThis is built from public records, which leave a lot out, and some of it may be wrong or out of date. Check the sources, and tell us if you spot a mistake. What this site can't tell you
Read by hand. We read Whitchurch - Stouffville's own documents for this site in October 2026; the Sources page lists which ones. The comparisons with other places still come from the Province's yearly reports.

Council

Who decides, and how you can hold them to account

Whitchurch - Stouffville is run by an elected council of 7 people. They set the budget, approve big purchases and hire the senior staff who run the town day to day.

Current council

Names and official email addresses from the town's council page. None of the members lists a public social media account there.

How open is Whitchurch - Stouffville?

What a resident can find online without asking, as of October 5, 2026.

  • Yes
    Budgets posted online

    The 2026-2027 budget book and a budget summary are posted, with a page on the budget process and archive budgets. Source

  • Yes
    Audited financial statements

    The 2025 consolidated statements carry a clean opinion ("present fairly") from KPMG LLP dated June 17, 2026. Statements are posted for 2021 to 2025, with a 2025 annual report and Treasurer's statement of development charges. Source

  • Unknown
    Council pay and expenses (s. 284)

    The Council Expenses page links reports on members' expenses on the Town's civicweb portal. The portal's robots.txt disallows automated access, so we did not read them and filled in no pay table. Source

  • Unknown
    Meeting agendas and minutes

    The Town's agendas, minutes and meeting recordings are on a civicweb portal whose robots.txt disallows all automated access (noted as blocked). We did not read any minutes, conflict declarations, closed meeting counts or procurement results. Source

  • Unknown
    Integrity Commissioner and closed meeting reports

    The accountability pages describe the officers. Their reports sit on the same blocked portal. Source

Where the town speaks for itself

Whitchurch - Stouffville's official channels, as linked from its own website. Council members may also post on their own pages; we link only to official municipal channels.

  • Council meetings live on X (@ws_townhall)

    The Town's live stream page says that when a council meeting is live, residents can follow it on X at @ws_townhall. It also says archived meeting recordings are on the council and committee calendar, which we could not open (see notes).

  • Town of Stouffville on Facebook

    Linked from the footer of the Town's website. The council calendar page also says the Town posts upcoming agendas and notices on its Council Facebook and Twitter pages.

  • Mayor's Monthly newsletter

    The Mayor's page links monthly newsletters back to January 2023 and a sign-up form.

Ask for the records

Anyone can ask the town for its records under Ontario's Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). You do not have to say why. Here is how it works, and the wording for the records that would answer the questions on this site.

  1. Send the request in writing to the town clerk (the freedom of information coordinator), on the town’s form or in a letter, with the $5 application fee.
  2. Describe the records, not the answer you want. Dates, departments and the kind of record (a list, invoices, emails) make a request quicker and cheaper.
  3. The town has 45 business days to answer (the law changed in 2026; older guides say 30 days). It can charge for search time and copies, but must send an estimate first if the fees will be over $25.
  4. Some parts can be held back, such as legal advice or personal information about other people. The town must say which part of the law it relied on.
  5. If you are refused, or the fees seem too high, you can appeal to the Information and Privacy Commissioner within 30 business days of the town’s decision.

The town's request form (on its Forms page) · The law · Information and Privacy Commissioner of Ontario

  • Speed camera program revenue, costs and unpaid tickets

    The annual report says the program produced about $1.5 million of the 2025 operating surplus and $2.5 million of unpaid tickets at year end. Related question: What did the speed camera program collect and cost, and will the $2.5 million of unpaid tickets be collected now that it has ended?.

    Show the request wordingHide the wording
    Under the Municipal Freedom of Information and Protection of Privacy Act, I request records showing, for the Automated Speed Enforcement program from its start to December 31, 2025 and to date in 2026: the amount budgeted, tickets issued, amounts collected, amounts unpaid, and the cost of running the program, and the staff report that moved the program surplus to reserves.

  • Reconciliation of the 2025 operating surplus to the audited surplus

    The Town reports an operating surplus of $3,376,400 and an audited surplus of $12,395,534. Related question: Why does the 2025 audited surplus ($12,395,534) differ so much from the $3,376,400 operating surplus the Town reports?.

    Show the request wordingHide the wording
    Under the Municipal Freedom of Information and Protection of Privacy Act, I request the schedule or working paper that reconciles the Town's 2025 operating surplus of $3,376,400 to the annual surplus of $12,395,534 in its audited consolidated statements.

  • List of investments held at December 31, 2025

    Principal protected notes of $32,141,113 are carried at fair value and described as Level 1. Related question: How are the Town's $32,141,113 of principal protected notes valued, and why do the statements call them "Level 1"?.

    Show the request wordingHide the wording
    Under the Municipal Freedom of Information and Protection of Privacy Act, I request the Town's schedule of investments held at December 31, 2025, showing for each holding the issuer, type, amount, purchase date, maturity date and return basis, the source of the fair value of each principal protected note, and the most recent investment report to Council.

  • Estimate of retirement allowances under By-law 2021-081-EM

    The audited notes disclose the by-law but give one combined severance line. Related question: How much could the Town owe members of Council as retirement allowances if they are not re-elected on October 26, 2026?.

    Show the request wordingHide the wording
    Under the Municipal Freedom of Information and Protection of Privacy Act, I request the Town's most recent estimate of the total retirement allowance payable to members of Council under By-law 2021-081-EM, and the reserve set aside for it, as a total without names.

The wording is a starting point, not legal advice. Narrow the dates if the town says a request is too broad or too costly.

How to raise a concern

From the gentlest step to the most serious. Start at the top.

  1. Integrity Commissioner

    The Town says it has appointed an Integrity Commissioner to check that members of Council and local boards follow the Council Code of Conduct, who is to publish an annual report summarizing complaints. The reports are on a meeting portal our scripts may not use, so we did not read any.

  2. Closed meeting investigator: Aird & Berlis

    The Town says complaints about closed meetings are reviewed by Aird & Berlis, Council's Closed Meeting Investigator, who report results in an open council meeting. We did not find reports.

  3. Declarations of Interest Registry

    The Town says its registry lists instances of potential conflicts of interest that members of Council have documented. It is on the portal we did not read.